State Assembly Officer Duties
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President:
- Presides at all meetings.
- Prepares agenda for meetings and submits to members and/or board prior to meetings. 60 day notice is given to members for annual business meetings.
- Keeps order, is fair and impartial protecting all members rights.
- Can’t vote unless breaking a tie.
- Can’t make motions or enter into debate unless another officer presides.
- Ex-officio member of all committees. Supports and works with them.
- Appoints two board members to perform finance audit annually.
- Makes annual State Assembly report to the AST.
- Maintains regular communication the board.
- Mentors VP for the presidential role.
- Mentors and guides all board members.
- Appoints Standing Committee Chairs.
- May appoint special committees as needed.
Vice President:
- Aides the President.
- Performs duties of the President in his/her absence.
- Orients new board members.
- Maintains open and regular communication with the President.
- Learns parliamentary procedure.
- Works with all committees and board members.
Secretary:
- Maintains minutes from all State Assembly business and board meetings.
- Provides a copy of minutes to the board within 30 days of the meeting.
- Reads the minutes from the former business meeting at all meetings.
- Establishes a quorum at all business meetings.
- Publishes the annual State Assembly Newsletter.
- Works with the Education Committee to send workshop notifications and all communications to members and the AST.
- Works with the President to send 60 day notices of business meetings to members.
- Works with the board to prepare annual reports to the AST.
- Works with the board to meet all deadlines for reports and publications.
- Maintains a calendar of events for the State Assembly.
- Maintains officer and committee reports and audits.
- Maintains the “Standing Rules” book.
- Maintains Teller’s Committee reports.
Treasurer:
- Contact person for workshops. Receives and deposits all registration monies.
- Present at least 15 minutes prior to workshops to set up registration desk with Credentials Committee (who verifies credentials).
- Brings small change to workshops.
- Gives and records receipts for registrations.
- Delegates duties to registration “helpers.”
- Maintains workshop sign-in sheet.
- Pays State Assembly bills with the board’s approval.
- Signs all checks along with the President.
- Reports to the board with written itemized finance reports biannually.
- Biannual reports are filed with the Secretary and given to each board member.
- Reports to the membership annually. Report to include: beginning balance, total income, total expenditures and ending balance.
- Submits records to the board for annual audit. Auditors are appointed by the President. Submits annual report to the AST.
- Maintains the State Assembly bank account: balances and reconciles.
- Works with the Finance Committee and the board to set the annual budget. Submits this to the AST.
- Works with the Credentials Committee to submit CE credits at workshops.
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